Last updated 12 November 2026. See also the terms of use.
The short version
- The site is a public record of timed runs: dogs' names, breeds, owners' names and times. Email addresses and phone numbers are never shown.
- We only ask for what we need to reply to you, run an event, credit your photos or keep your account working.
- We never sell or rent personal information, and there are no ads on this site.
- We count visits with Google Analytics and block spam with Google reCAPTCHA.
- Shared photos and videos go to the Google Drive of the club's webmaster, who looks after them for the club. The site can only reach the files it put there itself.
- To see, correct or delete what we hold about you, use the contact page or email [email protected].
Who we are
ZASSC, the Zoiboyz Annual Solo Speed Challenge, is run by Tom Golcher & KC Thompson-Golcher at the Zoiboyz Ranch in Falcon, CO. In this policy "we" and "us" means them, and "the site" means www.zassc.com. The site is built and looked after for them by the club's webmaster, Brixon Web Services.
The record of runs
The heart of the site is the record of every timed run since 2012. For each dog it shows the call name, ZASSC ID, breed, the owners' names, the month and year of birth (never the full date), and the dog's times, placings and awards. This is public, because a shared record is what the club is for. Photos from run days go in the albums on the Photos page.
Most of this came from entries over the years. If anything about you or your dog is wrong, tell us and we'll put it right.
What you give us
The contact form
Your name, email address, subject and message. They're emailed to us, with your address as the one to reply to, and a copy is kept in the site's email log. We use them only to answer you.
Entering an event
When online entries are open, the entry form asks for the owners' and handler's names, an email address and a phone number, and for each dog its call name, registered name, breed or mix, sex and date of birth. We use them to run the event, put the results on the record, and email you about your entry. You pay outside this site, using the details on your order page; we never see or store card or bank details.
Sharing photos and videos
The Share page asks for your name, email address, the run day, the dogs in your pictures and an optional note. Your files go into a folder in the webmaster's Google Drive, and those details are written with them so we know who to credit and how to reach you. The files' names, types and sizes are kept in our database too, along with a scrambled code made from your IP address (not the address itself) to slow down abuse.
Member accounts
If you make an account, we keep your username, first and last name, email address and password. The password is stored only in a scrambled (hashed) form that can't be turned back into it. If you add a passkey, we keep only its public half; your fingerprint, face or PIN never leaves your device. The sign-in system also records the IP address you registered and last signed in from, and a log of sign-ins and account changes, to stop password guessing and misuse.
Checking your dog's details
If you own a dog on the record and we have your email address, we may email you a link asking you to check its details. We keep when the email was sent and opened, and your answer. Corrections you send, through that link or your account, wait for Tom to check before they go on the record, and are kept with it.
What's collected as you browse
- Visits. Like every website, our web host and Cloudflare see your IP address, your browser and the pages you ask for, and may keep them in their logs for a short time.
- Spam and abuse. The site counts how often each IP address uses the forms and the search. The counts are stored scrambled and cleared every day.
- Visit counts. Google Analytics counts which pages are read and roughly where from. See cookies below.
- The admin area. Changes made by the people who look after the site are logged, with the time and their IP address.
Cookies and browser storage
| Cookie | Set by | What it's for | How long |
|---|---|---|---|
PHPSESSID | This site | Keeps forms safe from forgery, and keeps you signed in while you browse | Until you close the browser |
xa_sessid, xa_valid | This site | Keep you signed in to the members' area. Only set when you sign in | 14 days of non-use |
_ga, _ga_179L6EGT1Y | Google Analytics | Count visits, and tell a new visitor from a returning one | Up to 2 years |
_GRECAPTCHA | Google reCAPTCHA | Tells people from bots on the contact, entry and share forms | Up to 6 months |
__cf_bm and similar | Cloudflare | Security: tells people from bots | 30 minutes or less |
The site also keeps a few things in your own browser's storage, which are never sent to us: your light or dark colour choice, your time zone, whether you've seen the tour, and, on the Share page, your name, email, run day and dogs so you don't have to type them again, and a note of unfinished uploads for up to 6 days so you can carry on after a dropped connection. Clearing your browser's site data removes them.
You can block or delete cookies in your browser's settings. The site works without the Google ones; signing in needs the site's own. To stop Google Analytics on every site, use Google's opt-out add-on. We have Google signals turned on, which lets Google count visits across devices for people who are signed in to Google and allow ad personalisation; you can turn that off for yourself in My Ad Center.
Services we use
These companies handle some of the information above so the site can work. None of them gets anything from us to sell.
- Our web hosting company stores the site and its database, and sends the site's emails.
- Cloudflare sits in front of the site, to deliver it quickly and block attacks.
- Google: Analytics (visit counts), reCAPTCHA (spam), and Google Drive (shared photos and videos). This site is protected by reCAPTCHA, and Google's Privacy Policy and Terms of Service apply.
- Adobe Fonts, Font Awesome, jsDelivr, cdnjs and DataTables supply the site's fonts, icons and some of its code. Your browser fetches these from them directly, so they see your IP address.
- The National Weather Service supplies the run-day forecast. Our server asks for it; nothing about you is sent.
Links to Facebook, maps and other sites take you to those sites, under their own privacy policies. There's no Facebook tracking on this site.
Google Drive and Google user data
The Share page saves visitors' photos and videos into Google Drive. For that, the site is connected to one Google account: the webmaster's, which holds the uploads for the club. The webmaster set up the connection by signing in to Google and agreeing to it. People who share photos never sign in to Google, and the site never sees their Google accounts.
- The permission is Google's
drive.file, the narrowest Drive permission. It lets the site see and change only the files and folders the site itself made, and nothing else in that Drive. - What the site does with it: it makes one folder, "ZASSC uploads", with a folder inside for each run day, and saves the shared files there. It also reads the account's email address and how much of its storage is used, to show on the admin page.
- What's stored: a sign-in token and the folder's ID, in a file outside the website's public folders, and the connected account's email address. Nothing else from Google is stored.
- What it's never used for: Google user data isn't shared with anyone, sold, used for advertising, or used to train AI or machine-learning models, and nobody reads it except to look after the uploads.
- Turning it off: an admin can disconnect at any time from the site's admin settings, which cancels the token at Google. The account's owner can also remove the site's access at myaccount.google.com/connections. Files already in Drive stay there until they're deleted.
ZASSC's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
How long we keep things
- The record of runs: for good. It's the club's history.
- Entries: with the record of the event they were for.
- Messages and the emails the site sends: in the email log, until you ask us to delete yours.
- Shared photos and videos: in the webmaster's Google Drive, and in the albums if they're picked, until you ask us to take yours down.
- Accounts: until you ask us to close yours.
- Spam and abuse counts: one day.
Your choices
Ask us, through the contact page or at [email protected], to see what we hold about you, to correct it, or to delete it, or to take down a photo or video you sent. We'll reply by email within 30 days. The run times themselves stay on the record, because the record is what the club is for, but we'll correct anything that's wrong and talk with you about how your name appears.
You don't have to give us anything to read the site. You only need to fill in a form to send a message, enter, share photos or make an account.
Children
The site is for the adults who run their dogs. It isn't aimed at children under 13, and we don't knowingly collect their information. If you think a child has sent us something, tell us and we'll delete it.
Changes to this policy
When the site starts collecting something new, or uses a new service, we'll update this page and the date at the top. Questions about it go to the contact page or [email protected].